ࡱ> egf` >bjbjss 4.>@ @ @ @ \  $DhL3S SS3 HS^  S  x jԵ@ F ^0| .0^R 33s SSSS    Staff Senate Minutes Monthly Meeting October 10, 2012 Martinsville Room, MLK University Union No Quorum Senators Present: Cay Kolling, Michelle Morgan, Jessica Ward, Suzann Bennett, Antoine Thomas, Tammy Miller, Angie Campbell, Zoraida Irizarry, Christine Edwards, Cordy Love Senators Absent: Tony Craig, Patty Shonk, Tina Jenkins, Tami Duzan, Mike Carter, Brad Green, Rick James, Mary Jo Montgomery Guests: Dr. Richard Enyard, Vice President Weber, Daniel Deeken Guest Speakers: Professor Gary Bulla, Associate Chair Biological Sciences Maggie Luneburg, Substance Abuse Coordinator, Health Education Resource Center Call to Order: The meeting was called to order at 1:20 pm by President Thomas. Treasurers Report: Treasurer Bennett reported a beginning balance of $2,047.50 on September 12, 2012 and an ending balance of $2,047.50 as of October 10, 2012. No credits or expenditures were recorded. Committee Reports: 1. Senator Bennett reported the Personnel Policies, Benefits & Welfare committee met on September 20th. Topics reported included: A. State Pension Reform. A constitutional amendment change will be on the November ballot that would require a three-fifths majority vote in order to increase a benefit under any public pension or retirement system. B. Health Insurance. Contracts will remain the same. C. Sick Leave Bank. Status is holding. D. Parking Appeals. Appeals are being read. D. Environmental Health Safety Committee. Physical Science and Life Science buildings are test buildings for the e-locks and video system. Klehm Hall will be next. When the emergency notification system went off on August 16th due to weather, the MAC systems did not receive the alert. This is being worked on. 2. President Thomas reported from the Budget and Planning Committee that a couple of names were submitted for the Strategic Planning Steering Committee. Also reported, President Perry is putting together a Program Analysis Committee for the evaluation of programs. Staff Senate President Thomas is on that committee. In addition, President Thomas stated that changes have been made as a result of the consulting firms recommendations on recruitment. He will be asking Provost Lord to come in and talk about the recommendations, actions and results. Vice President Weber announced that Eastern will be hosting open houses dedicated specifically for Charleston and Mattoon recruits and their families (one day for each town). Old Business: 1. Staff Retreat. Results from the online survey indicate the most popular date for the senate staff retreat is December 19th form 9:30 2:30 details to follow. 2. Chick-fil-A. President Thomas read a resolution that Faculty Senate sent to President Perry. There is no charge for Staff Senate to proceed at this time. 3. University Consultants. President Thomas submitted a request for last years numbers regarding how much the university spent on consultants and will present at a later meeting. VP Weber added that he is obtaining a list and going through it to verify who was a consultant and who was not. 4. Hiring Issues. Concerns are being forwarded to Dr. Enyard. 5. Area Representation Issues. Concerns were brought up regarding the advertising of events for the week of Homecoming. Comments focused around not knowing about events far enough in advance to be able to participate. VP Weber added that nominations for Random Acts of Blue Difference Makers were still being accepted through October. 6. Staff Recognition. President Thomas asked for volunteers to be on a special committee to develop a Staff Recognition program. Senators Campbell, Love, Bennett, Edwards and Irizarry committed during the meeting. Dr. Enyard also volunteered to assist them. 7. Boyd Memorial. Senators Campbell and Edwards met with Robert Martin, Vice President for University Advancement, regarding details of the Boyd Memorial. Senator Campbell stated that if the memorial is to be from the Staff Senate, then the monies need to come from the Staff Senate. The remaining balance to be raised is $700.00. Senator Campbell will send out pledge cards to all current senators and reach out to previous senators who served with Mr. Boyd. Once funds are raised, specific details pertaining to type, location, and wording can be finalized. New Business: 1. Tobacco Coalition. Professor Gary Bulla, Associate Chair of Biological Sciences and Maggie Luneburg, Substance Abuse Coordinator from the Health Education Resource Center gave a presentation on a proposal for a Tobacco Free Campus. They are meeting with each of the governing bodies. 2. November Staff Senate Meeting. President Thomas will be emailing all staff employees inviting them to the November 14th meeting and would like suggestions from the senators as to what topics our constituents are interested in hearing more about. Senator Edwards mentioned enrollment. Any other suggestions can be submitted to President Thomas via email. 3. Survey to Constituents. President Thomas will be sending out an email to all senators to get a quorum on implementing a survey to our constituents. The survey will be, in part, asking what topics/issues are most important to them. Senators Bennett and Campbell volunteered to assist in putting the survey together. Any ideas regarding the survey may be emailed to President Thomas. Topics already suggested include: 1. Role of the Staff Senate 2. Safety Concerns 3. Pensions 4. Benefits (new & existing) 5. Staff recognition. 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